System
SystemAutomation Engine (n8n / BeemFlow)
System
Shop Floor App (tablet/phone)
Actor
Estimator
Actor
Shop Foreman
Actor
Machinist / Operator
Step
SystemRFQ auto-captured from email, web form, and portal
n8n / Email integration / Web form
Step
SystemAI parses drawing specs and flags gaps
AI parser / n8n
Step
System → EstimatorRouted to estimator with pre-parsed spec sheet
Step
EstimatorEstimator reviews specs, adjusts pricing, approves quote
Quoting platform / Past job database
Decision
EstimatorSpecs complete?
Step
System (estimator approves)Auto-clarification email sent with specific gap questions
Step
SystemQuote sent and tracked in pipeline
Quoting platform / Pipeline dashboard
Step
SystemAutomated follow-up sequence (day 3, 7, 14)
Step
SystemPO received — auto-triggers job handoff
Step
SystemWork order auto-generated from accepted quote
n8n / ERP integration
Step
SystemMaterial PO auto-sent to preferred supplier
n8n / Supplier email/portal
Step
System → Shop ForemanDigital work order appears in foreman's queue
Shop floor app / Dashboard
Step
Shop ForemanForeman assigns job to machine/operator from digital queue
Shop floor app
Step
Machinist / OperatorOperator runs production with digital work instructions
Shop floor app / Tablet at workstation
Step
Machinist / OperatorStatus updated via scan/tap on tablet
Shop floor app
Decision
Machinist / QCParts within tolerance?
Step
Machinist / OperatorRework logged with root cause tracking
Shop floor app
Step
QC / Shop ForemanFinal QC inspection and digital sign-off
Shop floor app / QC module
Step
SystemShipping confirmation auto-triggers same-day invoice
n8n / QuickBooks/Xero integration / Shipping integration
Step
SystemAR aging alerts and automated payment reminders
n8n / QuickBooks/Xero
Step
SystemReal-time dashboards: pipeline, throughput, backlog, cash
Dashboard / n8n / All integrated systems
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